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Data Import

Considering the existence of independent databases during the current development phase of MISS, data import will be performed from existing databases in the new Central database.

It is necessary that every piece of data regarding museum objects is identified with its affiliation to a collection which is a property of the museum institution for all data imports. Before importing takes place, it is necessary that the museum institutions and collections are defined in the Eternitas software application. The data being imported must contain museum and collection denotations.

In the preparation phase of the database during the period before December 1, 2009, import is conducted in the following manner:

  1. Data import from the Central register. All the data entered in the Central register to present time, which was a legal obligation, will be transferred to the MISS database. All the museums which did not submit all data from the Central register are obligated to submit data to Goran Gavrilovic at the National Museum in Belgrade as soon as possible.

  2. Data import from specific user databases. Concerning museums that have their own databases which are more comprehensive than the Central register, there is a possibility for a customized import upon request of museums. Development of a custumized import from a flat table for the National Museum in Belgrade is in its final phase. Users that require a customized import are obligated to submit their request to Goran Gavrilovic at the National Museum in Belgrade.

  3. Import via Web Service. A web service will be installed for all users who did not submit data for import in the Eternitas application via which it will be possible to directly enter data in the Central database so that users who have software development resources may independently conduct import by calling the web service.

  4. Import of multimedial data. Multimedial data (according to our knowledge, there are only photographs in the .jpg format in museums) can be automatically imported in the database where users are obligated to submit the .jpg files. Along with the .jpg files, they are also obligated to submit an algorithm concerning linkage of .jpg files to museum objects. If the name of the .jpg file consists of museum denotation + collection denotation + special inventory number denotation and serial number of the photography, this is sufficient data for an automatic import to take place. For example, a .jpg photograph that has the denotation 0010-031-00153-02-3.jpg means that the photograph belongs to the National Museum in Belgrade with the denotation 0010, to a collection with 031, to an object that has an inventory number 00153, specific inventory number 02, and that this is a photograph with the serial number 3 for that object. If users do not have a denotations algorithm, it is necessary that they submit a table in the e1 form (.mdb format or .txt format or .xls format or .db format) along with the submitted photographs where a correspondence exists between the photograph denotation and the data that define the association to the photograph.

As of December 1, 2009, data entry in the MISS Central database will be possible either by direct entry via application or by a web service.

One may download the data import structure from the following HYPERLINK
link

Dr Srđan Kosovac